Arts for Oakland Kids Landis Grants

How to Calculate Your Program’s Instructional Hours

What Portion of Your Program Should You Represent

The Instructional Hours portion of your application is there to help AOK determine the impacts that our funding would have on the students of Oakland. 

As you gather your data to calculate your Instructional Hours, there are 3 potential scenarios: 

1. You are applying for an AOK grant for a stand-alone program and AOK funding would be the sole funding source.

  • Example: You are applying to work with one teacher’s classroom to provide visual arts instruction once per week to all 35 students, for 12 45-minute sessions. The total cost will be $4,700 and you are applying to AOK for $4,700 or less.
    • In this example, you should include all students, hours, sessions (classes), and weeks for the program.

2. AOK funding would be part of a larger program; all funding would serve the same school/classes/students

  • Example A: You will teach music to three 3rd-grade classes at one school. The total cost to offer this service is $17,000, of which you are asking AOK to fund $5,000. If you don’t receive AOK funding, you will find another source or cut back the number of hours you serve the classes, but you will still offer the program. 
    • In Example “A”, you should include all students, hours, sessions, weeks for the school/classes that AOK would help fund.
  • Example B: You will teach music to three 3rd-grade classes at one school. The total cost to offer this service is $17,000, of which you are asking AOK to fund $5,000. If you don’t receive AOK funding, you will cut one of the classrooms entirely. Thus, AOK funding is really funding the 3rd classroom. 
    • In Example “B”, only include information for the 3rd classroom.

3. AOK funding would be part of a larger program that serves many classes/schools and AOK funding would only serve a portion of those classes/schools.

  • Example: You have a $100,000 program that offers music classes throughout OUSD elementary schools. AOK funding would be used as part of the $12,000 effort to reach all 8th graders at Alliance Academy Middle School. 
    • In this instance, only include information for the school/classes that would be served with AOK funding.

Information You Will Need for the Application

A x B x C x D = Total Instructional Hours

 A = How many hours are taught per session?

Example response: .75 (45 minutes)

This should only be the hours that are taught per session under this grant. See instructions above.

A “session” is any time you gather students under this grant for instruction. That can be a class, a long workshop, a private lesson, or any other format you are proposing.

To convert fractions of an hour into decimals, enter the number of minutes in a calculator and then divide by 60 minutes. 

Example: 45 minutes / 60 minutes = .75

B = How many sessions are held per week?

Example response: 3

This should only be the sessions that are taught under this grant. See instructions above.

If the program is held once every other week, that would be .5 sessions per week. Once per month would be .25 sessions per week.

If you are teaching 3 classrooms in 3 separate sessions per week, your answer would be “3”.

C = How many weeks is the program taught?

Example response: 12

This should only be the weeks that will be taught using this grant. 

If you intend to run this program for two semesters, but AOK funding would only be used for programs in the first semester, please only include the weeks from the first semester.

D = How many students are taught in each session?

Example response: 35

A “session” is any time you gather students under this grant for instruction. That can be a class, a long workshop, a private lesson, or any other format you are proposing. See instructions above.

This should only be the sessions that are taught under this grant. 

If you have multiple classes with varying sizes for different sessions, please provide the average class size.

Example, you are teaching 3 separate classes. Class A = 35 kids, class B = 24 kids, class C = 45 kids. 

  • 35+24+45 = 104
  • 104 kids / 3 classes = 34.67 average
  • Round up to 35
  • Your answer would be 35

Calculating Total Direct Instructional Hours for this Program

Example response: 945

To find the total direct instructional hours, using your answers above, multiply A x B x C x D

Example (45 minutes taught per class session) x (3 Classroom sessions per week) x (12 Weeks of the program) x (35 Children per session)= 540 Total Instructional Hours. 

.75 x 3 x 12 x 35 = 945

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